Zooming
Published on: February 26, 2021
Written by: M. Koster
Categories: Teaching Tips | Tech Tips | Yoga Tips

Update your Zoom account

Update your Zoom account to use the latest and greatest features. For the most consistent experience of your meeting registrations, you can encourage to update Zoom.

Step 1. Open Zoom Client and check for updates

Open your Zoom client app. Click Sign In.

Zoom screenshot, click Sign In

Enter the email and password associated with your Zoom account and click Sign In. If you do not already have a Zoom account, click Sign Up Free to create one.

Zoom screenshot, click Sign In or Sign Up Free

In the top left of your Zoom screen, click on your account icon. Select Check for Updates in the drop down menu.

Zoom screenshot, click Check for Updates

If a new Zoom version is available, a pop- up window displays with update information. Click Update to install the new version.

Zoom screenshot, click Update

If your Zoom account is update to date, a pop up displays letting you know.

Zoom screenshot, account it up to date

Reuse your meeting details with Meeting Templates

Zoom does not allow you to copy meetings, but it does offer Meeting Templates. When you have a class that you want to repeat, save it as a template. Then use that template to create another meeting.

Step 1. Go to Meetings

Log into your Zoom account. On the left menu, click Meetings.

Zoom screenshot, click Meetings

Step 2. Create or select an existing meeting

To create a template from a new meeting, click Schedule a Meeting.

Zoom screenshot, click Schedule a Meeting

Or to create a template from a previous or upcoming meeting, select the meeting that you want to use as a template and click Edit.

Zoom screenshot, click Edit

Step 3. Save Meeting

Enter the meeting details, including description, and click Save.

Zoom screenshot, click Save

Step 4. Save as Template

The bottom of the meeting screen displays additional buttons. Click Save as Template.

Zoom screenshot, click Save as Meeting Template

Step 5. Rename and Save

A pop-up screen display. You can enter a new name for the template. Click Save as Template.

Zoom screenshot, click Save as Template

Step 6. Use the Template

On the left menu, click Meetings. On the top menu, click Meeting Templates.

Zoom screenshot, click Meeting Template

Select the template that you want to use by clicking the Use this Template button to the right of the template name.

Zoom screenshot, click Use this Template

Step 7. Customize and Save

A new meeting screen displays and is autofilled with details from the template, except for the date and time which are autofilled to the current date and next hour. (For example, if it is 5:32 pm EST then the meeting time defaults to 6:00 pm EST.)

Make any changes and click Save.

Zoom screenshot, click Meeting Template
Zoom screenshot, click Use this Template

Require pre-registration for your meeting/class

You can use Zoom’s preregistration feature to help you to:

  1. Collect name and email from students who plan to attend
  2. Let Zoom automatically email the meeting code and password to the registrant
  3. Include suggested props and set-up for home practice
  4. Include a payment link
  5. Accept liability waiver from registrant
  6. Ask registrant to answer specific questions

Step 1. Require registration

When you create a new meeting or edit an existing meeting, check “Required” for Registration.

Click Save.

Zoom screenshot, click Require for Registration

Step 2. Share Registration Link

The meeting saves with a registration link. Any text entered in the “Description” field, where you could add suggested props or materials, payment links, and/or liability waiver text, displays inside the invitation.

Click Copy Invitation.

Zoom screenshot, click Copy Invitation

A pop-up window displays the registration information as text. Click Copy Meeting Invitation and the text is copied to your clipboard. You can share the invitation information through email, social media, or even post to your website.

Zoom screenshot, click Copy Meeting Invitation

Step 3. Collect Guest Registration

When a future participant clicks the registration link, he/she is directed to a new page in a web browser. The meeting details display at the top – this is where I added my waiver information and suggested props for a yoga class.

example of Zoom registration page

Once the future participant clicks Register, he/she is added to your registration attendee list (inside the meeting in Zoom) and automatically receives an email with the Zoom link required to participate in the meeting. Here’s a sample email:

sample Zoom email

Step 4. Collect Custom Questions

You have the option to add standard fields to your registration page. You can also add custom questions.

Click Edit on a selected meeting. Scroll to the bottom of the meeting and click the Registration tab. Click Edit on the right side of the screen.

”Zoom

A Registration pop-up window displays. Click the Questions tab. A list of standard Registration Fields displays. Check the box on the left side of the field to add it to your registration form for this meeting. Check the box on the right to make the field required. Click Save All. This saves all of the tabs on the Registration pop-up window.

Zoom screenshot, standard fields
To add custom questions to your registration form, click the Custom Questions tab. To add a new question, New Question.

Select the Type, check Required if you want to force the student to answer, enter the Question text, and click Create.

Click Save All. This saves all of the tabs on the Registration pop-up window.

Zoom screenshot, custom questions

Step 5. Receive Email When Student Registers

To receive an email each time a student registers for your meeting, scroll to the bottom of the meeting and click the Registration tab. Click Edit on the right side of the screen.

”Zoom

The Branding options display.

Zoom screenshot, send Email to Host

The host receives a simple email when a student registers, as shown below:

Zoom screenshot, sample email for student registration

In order to see a list of all registrants for a specific meeting, you must log into your Zoom account, click Edit for the meeting. At the bottom of the meeting details, on the Registration tab, to the left of Manage Registrants, click View.

Zoom screenshot, click View to Manage Registrants

A pop-up screen displays with the list of registrants, as shown below:

Add branding to your registration links

To customize the look of your Zoom meeting, you can add branding.

Option 1. Add a Banner

Click Edit on a selected meeting. Scroll to the bottom of the meeting and click the Branding tab.

Zoom screenshot, click Branding

The branding options display. Note the image requirements and click Upload.

Zoom screenshot, see Branding Options

Select an image from your desktop that you would like to use. Click Open from the selection window, and your new banner displays, as shown below:

Zoom screenshot, new banner displays

The banner displays at the top of your registration link and registration confirmation emails sent to students after they complete their registration.

Change your Zoom look

Zoom allows you to change your virtual appearance. Here are a few options:

Option 1. Add a Video Filter (including a party hat)

From inside a Zoom meeting, click the ∧ icon next to the video camera on the lower left side of your Zoom screen. Select Choose Virtual Filter.

Zoom screenshot, click Video Filters

A pop-up screen displays with several preloaded Virtual Backgrounds. Click Video Filters to add decorative pictures to your image.

Zoom screenshot, Video Filters

(I selected a party hat. A preview with my selected video filter displayed, as shown below.) To accept the new video filter and return your full screen view, click to X on the top left corner of the pop-up window. To select a different video filter, click a different option.

Zoom screening, pop-up for video filter

To remove a video filter: follow the same instructions selecting None for the Video Filter.

Option 2. Change Your Virtual Background

From inside a Zoom meeting, click the ∧ icon next to the video camera on the lower left side of your Zoom screen. Select Choose Virtual Background.

Zoom screenshot, click Virtual Backgrround

A pop-up screen displays with several preloaded Virtual Backgrounds. Click one to apply it to your background.

Zoom screenshoot, Virtual Background pop-up

(I selected the beach scene and Zoom displayed a preview with the select background applied, as shown below.) To accept the new background and return your full screen view, click to X on the top left corner of the pop-up window. To select another background, click a different option.

Zoom screenshot, beach background
Zooming On Beach
To add custom background option, click the + sign to upload an image or video.
Zoom screenshot, click + to upload a background

Using the pop-up window, select a photo to use as your background from images available of your computer. I uploaded a rocky background as shown below:

Zooming on the rocks

To remove a virtual background filter: follow the same instructions selecting None for the Video Background.

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